Education is not the only key to success Essay

Most concourses in understand some form of parliamentary execute for their meetings. This Factsheet non solo briefly explains proper parliamentary procedure for much formal meetings, but also describes acceptable alternatives for decision- do in small chemical groups. Rules For Meetings Just as the object of a game gives direction to its frivolers, traditionalistic principles of a democratic meeting guide group members when they gather 1. all member has rights equal to every(prenominal) other member. 2. The lead of the majority must be carried out. 3. The minority must be heard, and its rights protected. simply one effect exit be considered at a eon. In articulate to play a mapicular game, certain rules for that game must be followed. parliamentary procedure is a set of rules for meetings which ensures that the traditional principles of e forest, harmony and efficiency ar kept. Roberts Rules of Order, the best-kn sustain description of standard parliamentary pro cedure, is used by m either different fundamental laws as their rule book for conducting effective meetings. The occupation With Rules The saying Rules be meant to be broken implies that no rules ar perfect.The parliamentary rules used in government provide guidance for a consistency of hundreds of people meeting daily for months with a great volume of assembly line to conduct. These same rules ar not appropriate for all governing bodys. How rigid are your meetings? Does too a lot technical procedure ( feats, amendments, seconding, etc. ) get in the way of effective decision-making and total group discussion? Too oftentimes formality in a meeting will frustrate and deter members when the proceedings bog down. Parliamentary rules for meetings are intended to divine service the group conduct its business (fairly and efficiently), not hinder itThere are many effective ways for a group to conduct its meetings. proficient procedure, however, should be discouraged in the ave rage group meeting. Every memorial tablet should examine standard parliamentary rules, then interpret and adapt them to its own use. If group members agree that the rules theyve developed permit a majority to get to the organizations ultimate purpose within a sound period of time, while allowing the minority a reasonable opportunity to behave its views, then those rules are appropriate. Rules For Small Group Meetings?Meeting procedures for committees, executives and most boards toilet be much different than those for larger gatherings. Certain formalities are unnecessary when the group size is less than about a xii members. For example 1. There is no limit to the number of times a member whitethorn speak to an issue. 2. It is not necessary to address the professorship before speaking. 3. The passman neednt leave that post in order to speak, make interrogatives or voting. (In fact, he or she may well be the most active participant in discussions and work of the committe e. ) 4. Motions need not be seconded. 5. Action stand be taken, at times, without the introduction of a gesture.If, however, a small group using these relaxed rules discovers that any one of the quartette basic meeting principles is existence abused, then more formal procedures may be reintroduced to the meeting. Parliamentary performance At A Glance If your group follows parliamentary procedure by the book, the occasional technical marvel might be asked. 1. What is the proper sequence of step in having a motion choosed on? A motion has nine mathematical steps Moved a proposal from the pedestal. Seconded another member feels the proposal is charge discussing. Stated by the top or secretary.Wording is recorded mightily and everyone understands the role of the proposal. Discussed every speaker addresses the chair and must speak only to the motion. Usually, each member may speak only once to a motion except the mover who has first and last chance to speak. revise cha nging the wording of the motion by adding or deleting words surrogate with different words. each amendment has the same 9 steps as a motion. Called aft(prenominal) sufficient discussion, either a motion to end public debate or a vote is pressed at the discretion of the chair. Restated ensures everyone understands what is being voted on.Voted chair calls each option All in favour? , Opposed? or Abstaining? Declared results of the vote are announced by the chair. 2. Can the intent of the main motion be changed by an amendment? Yes the main motion may be changed, contrary to the intent of its movers. provided both criteria govern the use of an amendment An amendment may not convert a motion to its direct detrimental and An amendment must be pertinent to the topic in the main motion. E. g. , a motion to purchase a modern typewriter for the secretary may not have and to pay the expenses of delegates to the annual meeting added to it.This amendment clearly has no kin with the secretarys need for new equipment. 3. How many amendments can be do to a motion? There are only two kinds of amendments those pertaining to the proposed motion called first rank and those pertaining to a proposed amendment called second rank (amendment to the amendment). Only one amendment of each rank may be on the floor at one time. Any number of amendments may be do to most motions, but no second rank amendments may be amended (i. e. , an amendment to the amendment to the amendment is not allowed ). 4. How can a meeting start without a quorum?A quorum is the minimum number of eligible voters that must be arrange at a meeting to conduct business. This number is designated in the by-laws of the organization and for a board is usually half the voting members plus one. If no quorum is present when the advertised hour of the meeting has been reached, then the presiding policeman may dismiss the group (after setting a time for future meeting) or the group may agree to proceed in formally with the agendum, awaiting ratification of any decisions at a future meeting or the group may discuss any items of interest but make no decisions. 5. How can our constitution be amended?A good constitution contains provender for amendment, so the structure and procedures can continually meet the changing demand and purposes of the group. Usually, a particular(prenominal) committee is appointed to review the groups objectives, structure, functions, etc. Copies of its report and recommendations are circulated to all members with the required notice and agenda for the meeting (often the organizations annual meeting). Any amendments proposed during discussion at the meeting require a majority vote for approval, but the motion to amend the constitution inescapably a two-thirds majority vote for adoption.Who is the presiding officer at meetings? Often the president is designated in the constitution or by-laws to chair the organizations meetings. In many groups, however, the chair is assigned to the past-president, special moderator, or to a different person each time on a rotating basis. This allows the president to take a lead in debates on policy rather than maintain a position of supposed disinterest which is directly contrary to his or her usual role as vocalism for the group. 7. After considerable debate, we still are not constitute to vote on the motion. What can we do?A motion to postpone the field until the next meeting may be in order, so that more nurture can be gathered. A motion to postpone temporarily (to table) allows a motion to be set aside until later in the meeting, allowing more urgent business to be dealt with, permitting amendments to be drafted, or allowing time for implications of the motion to be checked. A motion to take from the table brings it blanket before the meeting. The motion may be withdrawn at the pass along of its mover, but only if no member present objects. 8. What happens when someone yells disbeliefFrom th e floor indicates that he or she wants the motion put to a vote. Only if the chair feels that the motion has had reasonable debate and most members are ready to vote, can he or she call the question (i. e. , All those in favour? , etc. ). Another way to close discussion on a motion is for someone to make a motion to call for a vote. This motion must be seconded and requires a two-thirds majority vote in order to proceed with a vote on the motion on the floor. 9. How should a committee report be accepted by an organization?A motion to receive the report means that the organization is not committed to any of the conclusions or recommendations contained in it. (An example of much(prenominal) a report would be the monthly, unaudited treasurers report. ) A motion to adopt the report in whole or in part commits the organization to some or all of the recommendations of the report, and often implies some fulfil to be taken. 10 Sometimes while one motion is being considered, an alternative motion might be the better one. How can it be presented? 1. The movers request permission from the presiding officer to read out the alternative motion.The movers of the legitimate motion are asked if they will withdraw their motion, with the unanimous consent of the meeting. 3. If the master copy motion is withdrawn, then the alternative motion is moved. 4. If the authentic motion is not withdrawn, then the movers of the alternative motion inform the meeting that their motion will be moved if the original is defeated. They thus urge the members to vote against the original motion. Top of Page Consensus Another Method Of Decision-Making In Groups How many meetings does your group hold in a year to discuss issues or fusss?How much time is spent in each regular meeting making decisions or solving problems? Does the discussion end with a proposal for effect? One rule in parliamentary procedure that can stifle a free and easy exchange of ideas is Discussion can take place only after a motion is proposed. In fact, a motion is a proposed course of action, a solution to a problem, or a decision. By focusing the groups attention on a solution before realizing the scope of the problem, the group may be voting on something that is entirely inappropriate. Is the cart before the horse?A simple method of ensuring an effective group decision is to build a motion through consensus. This method eliminates a complicated amendment procedure after an initial motion has been proposed. It also ensures that a large majority will agree with the motion rather than the mere 51% required by a typical voting procedure. The following process can be used throughout the meeting for every problem the group needs to discuss. Step 1. Describe the issue or problem confronting the group. State the problem clearly and concisely. If it is complex, then write it out. Step 2.Gather all information relevant to the problem. All pertinent facts and ideas about the problem need to be heard i n order to make a wise decision. withdraw between facts and opinions. A decision can often be made right away. However, action may need to be deferred so that additional information can be gathered. Step 3. List all possible solutions or actions. Explore alternatives. Be creative. Use brainstorming techniques to generate new ideas, from every member. Step 4. Choose the best possible solution. Use a process of elimination refine and combine parts of your list in step 3.Reaching consensus is not always easy. Some individuals become preclude with the time taken for group decision-making. Also, this method relies on the discretion of the chair who eventually decides when a general agreement or common pinch has been reached. In some situations, if only extremely vocal and confident individuals make bold to challenge the majority view, then the minority opinion is in risk of exposure of being suppressed. Using consensus, however, can result in higher quality decisions. The compl icated rules of parliamentary procedure are reduced while level best member participation is encouraged.In the end, group decisions lead to group action Conclusion Whichever method your group chooses to make its decisions or conduct its meetings, the quartette principles of a democratic meeting must be followed. As more formal procedures are adopted, more complicated rules are followed. There is lower-ranking reason for any one person to attempt to learn every rule of parliamentary procedure. To know where to find the answers is enough. The following references may table service answer any questions not addressed in this Factsheet. References Parliamentary Procedure at a Glance. Jones, O. Garfield.